No matter how fast technology is transforming work environments, at the end of the day, it is people who make up the workforce, for now at least. In order to ensure maximum productivity and efficient turnaround times, companies are in constant demand of top talent. From identifying the right candidate, handling benefits and perks, and guaranteeing fair compensation to the overall workforce, there are crucial challenges throughout the process. And while there are many different recruitment methods, due to continually changing functions of the HR department, HR management seems to be taking the digital route. In a nutshell, HR management software is built to streamline and automate all the required processes using a single automated system. This includes administration, benefits, employee management, learning management, performance management, recruiting, talent management, training, and workforce management. While an automated HR management system covers many aspects, let’s zero in on the hiring process and the benefits of recruitment software specifically.
All About Recruitment Software
Recruitment software is specialized software used by recruiters, recruiting teams or hiring managers. What this software does is assess candidate selection, interviews, job postings, and candidate feedback. One of the most important components includes the ability to post jobs, enter resumes and applicant information, document interviews, and go on to employ the candidate if selected. While initially, recruitment software referred to the pre-hire aspect of the hiring process, more recently, other components have been added as well including the post-hire performance evaluation, payroll, compliance, and other such organizational requirements.
Time Is Of The Essence
One of the most important factors of efficient recruiting is finding the right candidate at the right time. But even more important is not losing a promising candidate due to a lag in the company’s hiring process. This is where recruitment software is proving to be a big help. During any recruitment process, constant communication with potential candidates and efficient response time is essential. Recruitment software today has the capacity to offer many tools to keep both employers and candidates in the loop, including being able to automate tasks such as responding to the hundreds of emails they receive daily. With such easy access, candidates can have questions answered, concerns conveyed, feedback relayed, and even suggestions listened to, immediately after submitting an application. Rest assured, you will be that much closer to on-boarding your next star team player.
Know Your Future Employee Better
With so many candidate CVs in your inbox, there’s a high possibility that you may miss out on getting back to a potential future employee, if your hiring process is still manual. With most recruitment software, a talent acquisition tool comes pre-installed. This means sourcing, selecting, engaging, and onboarding is going to be done at the touch of a button. In fact, most software includes a talent rediscovery concept, which automatically screens candidates who previously applied for a role and matches them to any current positions available. We’re not saying the same amount of diligence is not required to find the most successful fit for your company because it is; however, all the other white noise will be significantly reduced. The scale and speed at which a relatively large number of candidates can be reviewed, and reviewed thoroughly, not to mention result in a more accurate matching of candidate skills to job requirements is way more than what you’d get with a manual hiring process.
It’s All In The Details
Most employers have never actually met the kind of person they are looking to hire. They do, however, have a clear idea of the quality of work they are hoping to receive by a potential candidate. While there is stellar HR management out there with highly intuitive skills to find the best candidate possible, it’s not an easy task. On the other hand, today’s recruitment software comes with tools such as resume screening, which uses a company’s resume database to learn which candidates can possibly become successful employees. It further combs through the existing employee’s experience and skills, and applies this knowledge to the pool of new applicants. This results in all potential candidates being automatically shortlisted, graded, and ranked.
Sky High Efficiency
A mountain of paperwork is never fun, but more importantly, it’s completely unnecessary as well. With recruitment software, HR managers can now access all the necessary information at the click of a button. You will no longer have to sift through physical resumes since all of them can now be stored in the same place. In recent times, an increasing number of platforms are enabling potential candidates to log in and upload their CVs, thereby, widening their search circle and growing the company’s database. It also allows for real-time information as candidates and employers can make changes that are automatically updated in the system. This will make the process of moving the candidates through the hiring stages much smoother, while also ensuring that none of the applicant’s information goes missing.
Well-Rounded Decision Making
Having all the information under one roof allows automated HR software to select the best possible candidates quickly. With just one click, you can not only receive countless applications from a wide range of sources, such as job portals and your own website, but also gain access to details such as the total number of people who applied for the job. Once all the CVs have been stored in the database, the recruitment software will automatically place them into separate categories and filter them further so the HR staff is able to search for candidates with specific skills more efficiently. For example, if you’re looking for a Risk Adjustment Coding Specialist, you’ll know how to access candidate resumes who are best suited for the role.
Recruitment is a pretty competitive process to begin with so HR managers already have their work cut out for them. Smaller agencies have to compete with various other companies to find the best potential fit while larger organizations have to employ numerous HR managers to sift through thousands of applications day in and day out. Numerous companies, big and small, are getting on the automated HR management bandwagon in the hopes of easy employee management and quicker candidate selection. Keeping this in mind, recruitment software is now being welcomed with open arms. With an advanced set of tools at their disposal, recruiters can now tailor their searches and hope to find the best possible match with minimum effort.