How To Improve The Quality Of Your Payroll Process

July 21, 2022

Unlike many other organisational functions, HR and payroll are subject to many legal frameworks and abiding by them is crucial to avoid the consequences of noncompliance. Delayed payments and errors in payroll reports can be very sensitive as they involve direct state regulation which may in turn affect your organisation’s reputation among employees and the general public. This article will list some methods you can utilise to improve the quality of the payroll process in your HR system.

Align Or Combine Different Pay Schedules

Many companies maintain seperate pay schedules for different employees across varying geographical locations. Having many systems can pile up many repetitive tasks and the need to have separate teams to manage each system can be highly prone to work overload and errors in the payroll process. Aligning or combining these pay schedules and repetitive tasks into a single HR payroll software can prevent the duplication of multiple processes so that the payroll department can function more efficiently. It also allows the payroll department to allocate employees to more important tasks.

Streamline Your Payroll Systems

No matter how much of a good payroll system your organisation has, it should align with the company’s accounting system. If not, they can be highly problematic and will require you to have multiple systems for capturing, tracking, inputting, and processing employee hours which can create many pain points where errors are often made and important data are lost. Simplifying, consolidating, and streamlining all these existing systems is an effective way to improve the quality and efficiency of your payroll process.

Switch To Paperless Payroll Process

It shouldn’t come as a surprise that going paperless has many benefits to an organisation and, most importantly, the environment. Evolving as a direct result of improved technology, paperless payroll can cut costs and maintain the security of payroll data much more effectively.

One of the best ways to get started with this is to eliminate time cards, time sheets, physical paychecks, and paper pay stubs. Adapting an online portal that allows employees to cut down on paper-based payroll tasks is also a great way to improve the quality of the payroll process through a paperless system.

Upgrade The System

Although often overlooked, upgrading your payroll and HR systems, even if it is automated, is crucial to streamline and simplify the payroll process for your business quickly. Nowadays, HR and payroll technologies constantly compete for innovative and convenient features that facilitates relevant organisational functions. Integrating such beneficial features can enhance the simplicity of your payroll function, supporting higher efficiency and accuracy in payroll processing.


Another best way to improve the quality of your payroll process is to outsource it and leave it to the professionals to handle it. Whether it’s updating an old system, building a new one or even maintaining it, you can choose to outsource a part or your full payroll system to a professional company to simplify the entire process. This is becoming a major trend nowadays as the cost savings outweigh the investment.